Employer Compliance & Documentation

What is Employer Compliance

When employers hire temporary foreign workers through a positive LMIA, they enter into obligations with Employment and Social Development Canada (ESDC). Employers must provide wages, working conditions, and accommodation that match what was offered in the LMIA application. These commitments apply for the duration of the worker's employment.

ESDC conducts inspections to verify employer compliance. Inspections can be announced or unannounced and may occur within six years of the worker's start date. Employers must maintain records of employment, payroll, recruitment efforts, accommodation, and other documentation required for compliance verification.

Non-compliance can result in warnings, administrative monetary penalties, bans from hiring temporary foreign workers, and publication of the employer's name on a public list. Proactive compliance management helps employers avoid these outcomes and maintain their ability to hire foreign workers.

Who This Service Is For

• Canadian employers who have received a positive LMIA and are employing temporary foreign workers
• Businesses preparing for compliance inspections or audits
• Employers who need help understanding and meeting ongoing compliance obligations
• Companies that need assistance organizing and maintaining required documentation

What This Service Helps With

• Understanding your compliance obligations under the Temporary Foreign Worker Program and LMIA conditions
• Developing compliance policies and procedures to ensure you meet all requirements
• Organizing and maintaining required documentation, including employment records, payroll, and accommodation documentation
• Preparing for compliance inspections and understanding what to expect
• Addressing compliance concerns and developing corrective action plans if needed

How Intact Immigration Supports You

We help you understand your compliance obligations from the moment you receive a positive LMIA. This includes requirements related to wages, working conditions, accommodation, and recruitment efforts. We work with you to develop clear policies and procedures that ensure ongoing compliance.

We assist with organizing and maintaining the documentation you need to demonstrate compliance. This includes employment contracts, payroll records, time sheets, accommodation documentation, and records of recruitment efforts. We help you establish systems for keeping these records organized and accessible.

If you're preparing for an inspection, we help you understand what to expect and ensure your documentation is in order. We can help you prepare for interviews and ensure you're ready to demonstrate compliance with all program requirements.

If compliance concerns arise, we help you understand the issues and develop a plan to address them. We can assist with responding to inspection findings and implementing corrective measures. Our goal is to help you maintain compliance and avoid potential penalties or program restrictions.